Code of Conduct

ERP Access Code of Conduct

ERP Access is committed to conducting business with the highest standards of ethical behavior and integrity. We expect our vendors to share and embrace this commitment as well. By “vendor”, we mean any company, supplier, firm, or contractor that provides a good, product, or service to ERP Access. As such, ERP Access endeavors to have each vendor commit to the following minimal business ethics:

Employee Rights

The fair treatment of a company’s employees is inherent in all ethical business conduct. Given this commitment to the fair treatment of employees, vendors must:

  • Provide a work environment free of sexism, racism, harassment, and discrimination of any sort
  • Base all hiring and termination decisions on permissible factors and not on any discriminatory or illegal considerations
  • Ensure its employees, agents, and contractors have a safe and healthy work environment and are paid a living wage under humane and ethical conditions
  • Endeavor to maintain an inclusive and diverse workforce
  • Ensure that overtime is voluntary and paid in accordance with applicable laws and regulations
  • Not use forced, slave, indentured, bonded, trafficked, prison, or child labor of any sort or do business with any other vendor or contractor that uses such labor
  • Not engage in human trafficking of any sort or do business with any entity that engages in human trafficking
  • Respect all individuals’ human rights including the rights of freedom of association and movement

 

Business Practices

A company’s standard practices and processes are also key to ensuring ethical business conduct. In order to ensure ethical business conduct, vendors must:

  • Respect and be responsible for protecting ERP Access’ and its customers’ property, data, and assets and only use the same for their intended and authorized purposes*
  • Respect the confidentiality and data privacy of ERP Access and its employees and agents and customers*
  • Promptly notify ERP Access of any unauthorized disclosure or access to ERP Access’ or its customers’ property, data, assets, or confidential information and of any breach of the data privacy of the same
  • Use good judgment, discretion and moderation when offering gifts or entertainment to ERP Access employees or its vendors.
  • Do not give gifts, meals, or entertainment to ERP Access employees or its vendors or contractors that might constitute or give the appearance of a bribe or impropriety or create a conflict of interest
  • Maintain honest and accurate accounting and business records, including reasonable documentation to demonstrate compliance with this Vendor Code of Conduct
  • Implement and maintain appropriate processes, including due diligence, audits, and similar activities, for the monitoring of vendor’s own operations and the evaluation and monitoring of its own vendors and contractors
  • Ensure that its own vendors comply with this Vendor Code of Conduct or with their own substantially similar Code of Conduct

 

Legal Compliance

All ethical business conduct is rooted in compliance with law. As such, vendors must:

  • Conduct its business activities in full compliance with all applicable laws, rules and regulations, including, but not limited to, all environmental, anti-corruption, anti-bribery, data privacy, and employment and labor laws
  • Comply with all national and international trade laws and regulations that apply to ERP Access and its vendors
  • Any gifts, meals, or entertainment given or offered to ERP Access employees or its vendors must comply with all applicable laws, must not violate the giver’s and/or recipient’s policies on the matter, and must be consistent with local custom and practice.
  • Comply with the intellectual property ownership rights of ERP Access and others, including but not limited to copyrights, patents, trademarks and trade secrets
  • Not access or use any material non-public information to make any decision to buy, sell, or trade ERP Access stock or otherwise participate in insider trading
  • Reporting of Questionable Behavior or Possible Violations